{"id":605,"date":"2023-11-10T14:00:43","date_gmt":"2023-11-10T14:00:43","guid":{"rendered":"https:\/\/e360hospitality.com\/?p=605"},"modified":"2024-05-01T23:16:47","modified_gmt":"2024-05-01T23:16:47","slug":"hotel-billing","status":"publish","type":"post","link":"https:\/\/e360hospitality.com\/hotel-glossary\/hotel-billing\/","title":{"rendered":"Hotel Billing: What Is Hotel Billing Process?"},"content":{"rendered":"\n
What is a hotel bill?<\/strong> Every time a guest reserves a hotel room, the front desk opens a bill associated with the reservation for billing and invoicing. The hotel cashiers and other systems post the charges and payments of the guest to the bill.<\/p>\n\n\n\n The billing with its itemized postings acts as a statement of charges throughout the guest\u2019s stay. When you print this billing, it becomes an invoice, which in hotels\u2019 terms, is a guest folio<\/a>. And, after the guest checks out, the financial data stays with the guest\u2019s profile in the hotel management software for historical and statistical purposes.<\/p>\n\n\n\n If you’re looking for hotel billing software, check out here<\/a> for a comparison.<\/p>\n\n\n\n Let’s, have a look at what a typical guest billing window in a hotel looks like:<\/p>\n\n\n\n Later in the post, we will simplify where a posting on a guest bill ends up on the financial reporting of a hotel. <\/p>\n\n\n\n A guest folio, which is the print copy of the billing (\u2018billing window\u2019 to be precise) in a hotel should contain the following:<\/p>\n\n\n\n An itemized bill simply means that the bill contains the details of every charge separately. <\/p>\n\n\n\n For instance, you paid $57.50 for your lunch check at the Atrium restaurant. An itemized bill should show the breakdown of your lunch check like Atrium Food: $30, Atrium Beverage $12, Tobacco $8, F&B Tax $6.3, and Tobacco Tax $1.2.<\/p>\n\n\n\n Hotels use charge codes to post each charge into the guest billing called \u2018transaction codes\u2019. These codes uniquely identify the charge type such as Atrium Food, Atrium Beverage, Tobacco, and so on.<\/p>\n\n\n\n Every PMS system has a section to handle guest billing, which works like a hotel billing software. Even though system-to-system might differ in features and user experience, they all work according to accounting principles, debits, and credits.<\/p>\n\n\n\n As discussed earlier section: What is an itemized hotel bill?<\/em> you know what those items are. We will see briefly what defines these transaction codes.<\/p>\n\n\n\n At the top level, these charge codes can be Debit or Credit. No, not accounting here \ud83d\ude42 A Debit is a charge a hotel posts when a guest consumes a hotel service or product. Credit is posted when the guest makes a payment.<\/p>\n\n\n\n Sample Debit \/ Credit charges (Remember, a hotel can use hundreds of charges depending on the level of details they want to track and report their revenue, for instance, they can keep it simple like Coffee Shop Food, Coffee Shop Beverage or they can drill down to Coffee Shop Food – Breakfast, etc., you got the point):<\/p>\n\n\n\n
\n\n\n\n<\/span>What Are The Benefits of Hotel Billing System?<\/span><\/h2>\n\n\n\n
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<\/span>What Is The Content of Hotel Bill?<\/span><\/h2>\n\n\n\n
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<\/span>What Is An Itemized Hotel Bill?<\/span><\/h2>\n\n\n\n
<\/span>How Does The Hotel Billing System Work?<\/span><\/h2>\n\n\n\n
<\/span>The List of Items In Hotel Bill<\/span><\/h2>\n\n\n\n